9-10 November 2020
ARENA2036
Europe/Berlin timezone
Registration is now open! // SCAP2020 will be held as a fully virtual conference

Instruction Video Contribution

All authors of accepted and registered papers for SCAP2020 need to upload a pre-recorded video of their paper presentation.

The presentation is recorded by allocated speakers and will be available for all registered SCAP2020 attendees during the pre-week from November 2 until 7, 2020 on the SCAP conference website. We request you to prepare and upload a video of your presentation, ideally showing the speaker in person (e.g. as a small embedded video in a corner), and  voice over slides for your presentation. Please note that the file must be a video file in MP4 format (more details below). Please do not to upload Powerpoint or PDF files.

As all videos will be integrated into a video channel system on the SCAP2020 website, we ask you that you please finalize and upload your video by 23 October.

There are several video conferencing tools available to easily record a presentation.  In this way, you can show your face via webcam and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a video on common platforms such as:

Guidlines for preparing your video

  • Duration: 12-14 minutes
  • File size should not exceed 400 MB
  • Video file format: mp4
  • Aspect ratio: 16:9 

Please make sure that the presentation includes the title of the paper, the authors, and a mention of SCAP2020.

File Format

  • All files must be in MP4 Format
  • Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
  • Please use the following naming convention: ID_speaker.mp4, where ID is your paper ID as mentioned in the book of abstracts and "speaker" is the name of the speaker.

Upload your Video (Deadline: Friday, 23 October)

  1. Go to "My contributions"
  2. Select your paper
  3. Scroll down to "presentation materials"
  4. Upload your MP4 video file via the pencil-like "edit" button in the top right corner
  5. The file will not be accessible to others, except for the conference management team

Tips for Recording

  1. Use a quiet area, ideally a closed room with sound dampening (e.g. with carpets, curtains or furniture)
  2. Use a high quality headset with microphone close to mouth but away from direct line of mouth to reduce “pop"-sounds.  Avoid using default built-in microphone on computer.
  3. Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.

Thank you for supporting the conference by your contributions, we are looking forward to your videos!